The Importance of Reviewing Your Software Systems

Microsoft recently announced the end of life for Dynamics GP. Microsoft will release the final updates in 2029, with 2025 marking the end of new licensing. When a system is no longer supported by the vendor, the risk of critical failure increases. Proactively evaluating software can help identify and replace obsolete technology before it causes major disruptions.

Even if a company is not using software that has reached its end of life, it’s always a good idea to review your software every 3 – 5 years to make sure it’s going to be sufficient to meet your strategic goals. Having a good CRM, ERP and payroll system are crucial for a company to stay efficient and competitive.

Here are some other key reasons why periodic reviews of software systems are valuable:

• Technology evolves quickly, and new software versions often come with enhanced features, improved usability, and better performance. Regular evaluations help companies take advantage of these advancements.
• Older software may not integrate well other applications, hardware, or cloud-based services, which could limit efficiency and innovation.

• Older systems may contain outdated security protocols, leaving them vulnerable to cyber threats. Regular assessments allow companies to patch security vulnerabilities, reducing the risk of data breaches.
• Many industries have regulations (e.g., GDPR, HIPAA) that require organizations to keep their technology up-to-date. Non-compliance can lead to fines and legal issues.

• As businesses grow, so do their data and user demands. Older systems might not scale well, which can limit a company's growth potential.
• Businesses need software that can support rapid changes, whether due to new business models, market trends, or customer demands. Regular evaluations help ensure the software aligns with evolving business requirements.

• Older software can become unstable or be prone to crashes, leading to frequent downtime and user frustration.
• Software companies continually improve UIs and UX based on best practices and user feedback. By updating to newer versions, employees and customers benefit from an improved experience.

• Newer systems often have integrated analytics, AI, and machine learning features that provide better insights and automation capabilities, helping businesses stay competitive.
• Modern software often comes with automation and streamlined workflows, allowing employees to focus on higher-value tasks rather than time-consuming manual work.

When your company is ready to complete an assessment of your systems or upgrade your solutions, the Operations, Technology and Strategy team at Brixey & Meyer can use our proven methodology to help select the right systems for your growing company. Our business consultants can help your organization understand the business requirements for moving forward and embrace the technological changes that come with migrating to a new system and ensure a smooth transition. S, TEHNO STRATEGY TEAMJO

Our agnostic approach guarantees that your business priorities are aligned with your technology needs. We guide you through an unbiased selection process, while helping to manage and navigate the human challenges during implementation.